Option 1
The Digital Experience
Run the guest experience from guests' phones.
- Find My Seat
- Check-in
- Program
- Menu
- Event information
- Announcements
- Live updates
Built for the moments guests remember.
Every guest knows exactly where to go.
And what happens next.
BlueBox connects the guest journey from arrival to last dance — with digital seating, event check-in, live event information, guest engagement and real-time updates in one experience. No app, no account.
Turn guests
into participants.
From finding their seat to following the program, requesting assistance and connecting with the room, BlueBox gives guests a reason to participate rather than simply attend. Every guest. Perfectly handled.
From arrival
to last dance.
One connected experience for every guest, start to finish.
Arrive
Guests walk in and scan one QR code, or use the BlueBox display.
Check in
Guests check themselves in, or staff welcome them in seconds.
Find your seat
Guests search their name and find their table and seat.
Follow the program
Guests know what's happening now and what comes next.
Explore the menu
Dinner, dessert and drinks, published by the organizer.
Get live updates
Announcements reach every guest during the event.
Enjoy the event
Less searching. Less asking. More time in the room.
Try Find My Seat
for yourself.
This is a live demonstration with sample event data — type a name and see the guest experience end to end.
Product demonstration — sample event data
What's your name?
Events are beautiful. Arriving at them isn't always.
Hundreds of guests.
Hundreds of questions.
- “Where am I sitting?”
- “What's happening next?”
- “What's on the menu?”
- “When does dinner start?”
- “Has my table changed?”
- “Where do I check in?”
- “Where is the venue?”
BlueBox gives
every guest the answer.
Find your seat
in seconds.
Every guest. Every seat. No printed seating chart, no crowd around the entrance and no asking the host.
- 1The guest scans the QR code or steps up to BlueBox.
- 2They search their name.
- 3BlueBox finds them — even with spelling differences.
- 4Their table appears.
- 5Then their seat.
- 6And BlueBox shows the way on the floor plan.
Organizers build the floor plan, make table assignments and seat assignments, and publish when ready — guest seating updates instantly.
Explore Find My Seat →Table 12
Sarah Williams
Seat 4
One QR.
The whole event.
Guests don't download an app or create an account. One QR code opens the whole browser-based guest experience.
- Find My Seat
- Check-in
- Event program
- Menu
- Event information
- Announcements
- Guest requests
- Live updates
Not just where to sit.
What's happening now.
Event program
- 5:00 PMCocktail hourCOMPLETED
- 6:15 PMDinnerHAPPENING NOW
- 7:30 PMToastsUP NEXT
- 8:00 PMFirst danceLATER
Menu
Dinner
- Jollof rice with grilled chicken
- Herb-crusted sea bass
Dessert
- Chocolate torte
- Seasonal fruit
Drinks
- Sparkling wine
- Soft drinks and juices
Live announcement
Dinner will begin shortly. Please make your way to your assigned table.
Announcements appear in every guest's hub during the event, so a change of timing reaches the room without a microphone.
Live announcements →Welcome guests
without the bottleneck.
Whether guests use QR code check-in on their phone, the BlueBox display, or are welcomed by staff, know who's arrived in one real-time attendance view.
Guest self check-in
From their own phone, right after they find their seat.
BlueBox kiosk check-in
At the interactive display by the entrance.
Staff-assisted check-in
A host checks guests in from the organizer app.
Live arrivals
One running count of who has arrived.
Live arrivals
243 / 427
57% arrived
- Marcus Bell — Table 21just now
- Chinelo Okafor — Table 3just now
- Daniel Brooks — Table 14just now
Beautiful for guests.
Powerful for organizers.
BlueBox is your command center for the guest experience — guest management, event seating and floor plans, design, check-in and Go Live, all in one workspace.
Event
Tolani & David
Event readiness
92%
- Guests
- 427
- Assigned
- 395
- Need a table
- 32
- Checked in
- 243
- Guest management
- Seating & floor plans
- Table assignments
- Design
- Check-in
- Live arrivals
- Guest hub
- Go live
Designed to be
unmissable.
BlueBox extends beyond guests' phones into a physical interactive event display — helping guests at the entrance while adding a distinctive presence to the event.
- Bold presence
- Designed to draw attention naturally.
- Intuitive
- Simple touchscreen interactions guests understand immediately.
- Built for events
- Purpose-built around the live guest journey.
- Iconic
- A recognizable physical expression of BlueBox.
Two ways to bring it to life.
Use BlueBox
your way.
Option 2
The BlueBox Experience
Bring the physical interactive display to your event.
- Everything in the digital experience
- Large-format touchscreen experience at the entrance
- Delivery, setup and pickup within our service area, confirmed when you reserve
Built for events
where every guest matters.
WeddingsWedding guest management, wedding seating charts, table assignments, guest information and event-day updates.
Galas & fundraisersTable-by-table seating, guest arrivals, event programs and live announcements.
Corporate eventsGuest lists, seating plans, check-in, event information and live updates.
Award ceremoniesGuest seating, event programs, arrivals and live information.
Birthdays & milestonesGuest seating, menus, programs and celebration information.
ConferencesCheck-in, seating, event schedules and attendee information.
Cultural celebrations
Guest lists, family groupings, seating and event-day information.
Premium social events
A polished guest experience from arrival through the event.
Built with event
professionals in mind.
Event planners
Fewer seating questions on the day. Guest lists, table assignments and event content stay in one place you can update up to the last minute.
Event producers
The arrival and information layer of the event, ready before doors open and monitored live while guests arrive.
Venues
A cleaner entrance: no printed seating boards or trestle tables of place cards, and a display that can sit in your foyer.
Corporate event teams
Arrivals visible in one view, announcements sent to everyone at once, and event details guests can self-serve.
From guest list
to guest experience.
Step 01
Create your event
Name it, set the date and venue, and BlueBox creates your guest link and display link.
Step 02
Add your guests
Upload or paste your guest list, or add guests one at a time.
Step 03
Assign tables
Build the floor plan, give guests a table and seat, and see who still needs one.
Step 04
Design the experience
Set your colours, welcome screen, program, menu and event information.
Step 05
Share or display
Guests scan the event QR code, or use the BlueBox touchscreen at the entrance.
Step 06
Go live
Welcome guests and watch arrivals update as they check in.
Less searching. Less asking. More experiencing.
Frequently asked questions
What is BlueBox?
BlueBox is a guest experience platform for live events. Organizers add their guest list, assign tables and design the experience; guests then find their seat, check in and follow the event from their phone or from an interactive BlueBox display.
How does BlueBox help guests find their seats?
Guests search their own name and BlueBox shows their table. Search tolerates spelling differences, and where two guests share a name, extra details are shown so the right person is selected.
Do guests need to download an app?
No. Guests scan the event QR code or open the event link in their phone browser. There is no app to install and no account to create.
Can guests use BlueBox from their phones?
Yes. Every event has a guest link and QR code that opens the guest hub, with Find My Seat, the program, menu, event information and announcements.
Can BlueBox be used on a touchscreen display?
Yes. Each event has a display link that runs a full-screen kiosk experience for a large touchscreen at the entrance, including name search and the table reveal.
Can guests check themselves in?
Yes, where the organizer enables check-in. Guests can check in from their phone or at the BlueBox display, and staff can also check guests in from the organizer app.
Can guests see the event program?
Yes. Organizers publish a timed program and guests see it as a live timeline that highlights what is happening now.
Can organizers share menus and event information?
Yes. Menus, event information such as venue, timing and dress code, and live announcements can all be published to the guest hub.
Does BlueBox work for weddings?
Yes. Weddings are one of the most common uses — seating, arrival, program and menu are all handled in the same guest experience.
Does BlueBox work for corporate events?
Yes. Conferences, awards, galas and corporate dinners use the same guest list, seating, check-in and announcements features.
Can I rent a BlueBox display?
Yes, within the service areas BlueBox currently covers. Reservations include delivery, setup and pickup around your event, and availability is confirmed before payment.
Who can see guest names and seating information?
Guests reach an event through its guest link or QR code, which the organizer shares. Anyone with that link can search the guest list by name and see a guest's name, table and seat. Email addresses and phone numbers are never shown to guests. Organizers decide when the guest experience goes live and can switch Find My Seat off. On a shared BlueBox display, the screen clears the previous guest after a short period of inactivity.
How do I add my guest list?
You can add guests one by one or import a list by uploading or pasting it, and BlueBox flags likely duplicates before they are added.
Can guests search for themselves by name?
Yes. Name search is the core of the guest experience on both phones and the BlueBox display.
Make every guest
feel expected.
From the moment guests arrive, BlueBox helps them know exactly where to go, what comes next and how to be part of the event.