Guest journey
The event guest experience platform
Every event has one moment that decides whether it starts smoothly: the minutes guests spend walking in the door. BlueBox turns that moment, and everything after it, into one simple experience guests carry on their phone or find at a display near the entrance.
One hub, the whole event
From the door
to the dance floor.
The guest experience isn't a single screen — it's a sequence. BlueBox designs for each stage of it, so a guest never has to ask a host a question that the event itself can already answer.
- 01
Arrive
Guests walk up to a printed sign, a table card or the BlueBox display and scan one QR code, or step straight up to the touchscreen.
- 02
Check in
They check themselves in from their phone or the display, a host checks them in from the organizer app, or a kiosk handles a queue of arrivals.
- 03
Find their seat
They search their own name, tolerating typos and spelling differences, and their table appears — large enough to read across a room on the display.
- 04
Follow the program
A live timeline shows the running order for the event with a marker for what's happening right now.
- 05
Check the menu
Dinner, dessert and drinks, published by the organizer instead of a printed card at every place setting.
- 06
Read event info
Venue details, timing, dress code and any other fields the organizer has added, always available on their phone.
- 07
Get announcements
Live updates from the organizer reach every guest in the hub at once, without anyone needing a microphone.
Built for the phone
in a guest's pocket.
No app, no account. A guest opens the link once and everything they need for the event is on that one page.
- FIND MY SEAT
- CHECK IN
- EVENT PROGRAM
- MENU
- EVENT INFO
- ANNOUNCEMENTS
WELCOME, TOLANI
Table 12
FIND MY SEAT
EVENT PROGRAM
MENU
EVENT INFO
ANNOUNCEMENT
Speeches begin in 10 minutes
Or a display at the door
The same journey,
on a large touchscreen.
Not every guest wants to pull out their phone at the door. A BlueBox display gives them a welcome screen, name search and the table reveal on a large touchscreen, and resets itself back to welcome after each guest — ready for the next one without any staff input.
WELCOME
Tolani & David
FIND MY SEAT
CHECK IN
TOUCH TO BEGIN
For organizers
Design it once.
Every guest sees it the same way.
The design studio lets organizers set colours, a welcome message and event branding, and preview exactly what guests will see on a phone and on a display before going live. Program items, menu items, event information and announcements are all published from the same organizer app, and update instantly for every guest already holding the link.
Frequently asked questions
What is the guest experience in BlueBox?
It's the phone and display experience every guest gets at an event: an event hub with Find My Seat, check-in, the program, menu, event information and announcements.
Do guests need to install anything?
No. Guests scan the event QR code or open the guest link in their phone browser. There is no app to install and no account to create.
Does the same experience work on a display?
Yes. Each event also has a display link that runs a full-screen kiosk on a large touchscreen, with name search and the table reveal, resetting to a welcome screen when idle.
Can guests check in from their phone?
Yes, where the organizer enables check-in. Guests can check in from the guest hub, at the BlueBox display, or staff can check them in from the organizer app.
What can organizers publish to the guest hub?
Organizers publish a timed event program, menu items, event information fields such as venue and dress code, and live announcements, all visible in the same guest hub.
Explore more of BlueBox
- Find My Seat, in detail
How name search, typo tolerance and duplicate-name handling get a guest to their table.
- Event check-in without the queue
Self check-in, kiosk check-in and staff-assisted check-in compared.
- The live event program
How a timed schedule becomes a guest-facing timeline with a NOW marker.