On the night
Live event arrivals, as they happen
The hardest question to answer during the first half hour of an event is also the simplest: who's actually here? BlueBox's live arrivals view answers it continuously, updating the moment a guest checks in rather than at the end of the night.
A count
that moves with the room.
Every check-in — from a guest's own phone, from a BlueBox display at the door, or from a host using the organizer app — feeds the same live arrivals view. There's one number, and it's always current.
It draws on exactly the same check-in activity described in event check-in, so nothing needs to be set up separately to see it.
ARRIVALS
184
of 220 guests checked in
- Mike Johnson — Table 14just now
- Sarah Johnson — Table 6just now
- Michael Obi — Table 2just now
Know before
you're asked.
When a planner is asked "has the head table arrived yet?", the live arrivals view gives an answer immediately, without radioing a host at the door or walking the room to check.
SEE EVENT CHECK-INLive arrivals
184 / 220
Mike Johnson
Sarah Johnson
Michael Obi
STATUS
Updating live
Using it on the night
A screen worth
keeping open.
Most organizers leave the live arrivals view open on a phone or tablet somewhere near the entrance for the first part of an event. It's a quiet way to notice a slow trickle of arrivals in time to adjust a start time, confirm a VIP has walked in, or simply relax once the count settles near the full guest list. Because it draws on the same check-in activity guests generate themselves, there's nothing extra to run and nothing to reconcile afterwards.
Frequently asked questions
What is the live arrivals view?
It's a screen in the organizer app that shows guests checking in as it happens, with a running count of who has arrived.
Does it update automatically?
Yes. As guests check in — themselves, at a display, or via staff — the arrivals view and counts update live, with no manual refresh needed.
Can I see who specifically has arrived?
Yes. The live arrivals view shows which guests have checked in, alongside the overall count for the event.
Who can see live arrivals?
The organizer app shows live arrivals to whoever is running the event, including staff assisting with check-in on the night.
Does this replace check-in?
No — arrivals is the live view of check-in activity. Check-in itself happens by self, kiosk or staff-assisted check-in.
Explore more of BlueBox
- Event check-in without the queue
The self, kiosk and staff-assisted check-in options behind every arrival.
- Find My Seat, in detail
How guests get to their table before, or right alongside, checking in.
- The full event guest experience
See arrivals in context, as one part of the whole guest journey.